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County Commision Minutes

Approved Minutes

Open Meeting

The Honorable County Commission of Madison County, met pursuant to adjournment, with the following officers present. Ken Pate Presiding Commissioner, Dennis Bradford First District Commissioner, Terry Hovis Second District Commissioner and Joan Whitener Clerk of the County Commission.

Call to Order

The meeting was called to order by Ken Pate Presiding Commissioner at 9:00 a.m. The following business was transacted.

Motion-To Approve the Agenda with an Addition

The following business was transacted. Commissioner Hovis made the motion, seconded by Commissioner Bradford, to approve the agenda with the addition of National Incident Management System (NIMS) and also the addition of Carole Magnus from the Historic Foundation. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Prior Minutes

The minutes from the March 21, 2005 County Commission meeting were read by Clerk Joan Whitener. Commissioner Bradford made the motion, seconded by Commissioner Hovis to approve the minutes as read. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Rick Brown regarding Hickory Hill Subdivision was present to ask the Commissioners to take over the road to the end of the blacktop.

After discussion the Commissioners will take a look at the road and table until next week.

Carole Magnus was present representing The Foundation for Historic Preservation.

She stated their goal is to increase tourism in Madison County.

The Missouri Division of Tourism has a Cooperative Destination Marketing Program for certified organizations.

The major requirements to becoming certified are:

1. Resolution from Madison County

2. Organization must be a non-profit 501 ( C ) 3 and

3. Organization must have worked in tourism marketing for at least 2 years.

Carole stated The Foundation qualifies on items 2 and 3.

She asked the Commissioners if they would sign the resolution, naming the Foundation to represent Madison County.

Motion-To Sign the Resolution

After discussion Commissioner Bradford, seconded by Commissioner Hovis to sign the resolution. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

The Commissioners received information from the City of Fredericktown stating they have annexed certain adjacent territory into the City limits of the City of Fredericktown.

The following described real estate, lots 1, 2, and 3 of Block 2, Pickerville addition, also known as 1450 Madison 207, Madison County Missouri has been annexed into the City.

Road & Bridge

Mary Smith was present regarding County road 514.

She stated her parents have lived on that road for years.

A neighbor has built a berm on the road blocking road to the river.

She wants the berm removed.

After discussion the Commissioners agreed to look the road over and make a decision on what to do.

It was also agreed to have the County Attorney look at documents and then determine what to do.

Ivan Kranjec was present to compliment Commissioner Hovis and Commissioners, also Gregg Pruett on the work being done on the roads in his area.

Chris Smallen 911 Director was present to report on 911.

There was several items discussed, retention manual for the Commissioner information, concerns on scheduling employees, and to also design some scheduling reports for the Commissioners to see, discussion on dress codes.

Motion- Adjourn into Executive Session

At this time Commissioner Bradford made the motion, seconded by Commissioner Hovis to adjourn into Executive Session to further discuss the 911 Department. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

In Executive Session a personnel matter was discussed.

No decision was made.

No further business.

Motion-Adjourn Executive Session and Re-Convene Regular Session

Commissioner Bradford made the motion, seconded by Commissioner Hovis to adjourn Executive Session and re-convene Regular Session. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Road & Bridge

Gregg Pruett was present to report on road maintenance.

There was discussion on repairing black top roads.

What kind of oil to use, what kind of mix to use.

Gregg Pruett is to get prices on oil by the tanker load.

There was discussion on cleaning up big trash piles on County roads and if it would be feasible to rent a big trash container for that purpose.

Gregg Pruett reported a seal for the grader would cost between $1000.00 and $1500.00.

Commissioner Hovis suggested fixing the grader.

Commissioner Hovis reported calls on roads 322, 324, 410, 520, and 504.

Commissioner Bradford reported his road calls to Gregg Pruett.

Commissioner Pate, Presiding Commissioner, reported he attended the District Commissioner Meeting on Wednesday, March 23, 2005 at Cape Girardeau.

The East Missouri Action Agency would like a letter of support from the Commissioners in obtaining Grant Revenues through USDA Rural Development for the purpose of rehabilitating homes for the senior citizens and low income families in the County.

The Commissioners agreed to offer their support.

Associate Division III Court has asked the Commissioners to pay the cost of a Court Recorder for an upcoming trial.

The Commissioners discussed and agreed to pay court costs.

The Commissioners agreed to go out for bids on painting doors, soffits, and cleaning windows and window frames.

Also the removal and replacement of the upper portion of the balcony on the north side of the Courthouse.

Bids to run in the newspaper March 30th and April 6th, 2005 at 10:30 a.m.

Bills were presented and approved to be paid.

No further business.

Motion-Adjourn

Commissioner Bradford made a motion, seconded by Commissioner Hovis to adjourn. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Minutes from 4/4/05

Approved Minutes

Open Meeting

The Honorable County Commission of Madison County, met pursuant to adjournment, with the following officers present. Ken Pate Presiding Commissioner, Dennis Bradford First District Commissioner, Terry Hovis Second District Commissioner and Joan Whitener Clerk of the County Commission.

Call to Order

The meeting was called to order by Ken Pate Presiding Commissioner at 9:00 a.m. The following business was transacted.

Motion-To Approve the Agenda with an Addition

The following business was transacted. Commissioner Bradford made the motion, seconded by Commissioner Hovis, to approve the agenda with the addition of Rick Brown regarding a sub-division road. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Prior Minutes

The minutes from the March 28, 2005 County Commission meeting were read by Clerk Joan Whitener. Commissioner Hovis made the motion, seconded by Commissioner Bradford to approve the minutes as read. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Commissioner Pate stated he had talked with Rick Brown regarding a blacktop road in Hickory Hills sub-division.

Rick Brown wants to give the County the blacktop road.

The road is 5/10 of a mile long and 16 feet wide.

Gregg Pruett had looked at the road and he stated several cedar trees need to be trimmed before the County takes over the road.

Motion-To Take Over the Road

After discussion Commissioner Hovis made the motion, seconded by Commissioner Bradford to take over the road contingent on trimming trees. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Commissioner Pate stated the United States Department of Homeland Security has adopted the National Incident Management System and all Federal emergency funding and grants are conditional upon adoption of such system.

A resolution has been drawn up for the Commissioners to sign which stated that Madison County hereby adopts the National Incident Management System established by the United States Homeland Security for all emergency responses by all departments and agencies of Madison County, Missouri.

The Resolution was signed by all three Commissioners.

Information was received from the City of Fredericktown regarding the proposed 911 Dispatch Agreement between the City and County effective January 1, 2005.

The City is requesting more information from the County before they make a decision on the proposal.

Road & Bridge

Gregg Pruett Road & Bridge Superintendent was present to report on road maintenance.

He reported a tanker load of oil would cost $1.40 per gallon.

There was a discussion on repairing blacktop roads.

Commissioner Bradford suggested mixing up a load of blacktop to see just how far it would do.

Gregg Pruett reported Doug Walker would be working on a creek on road 410.

The Commissioners agreed to sell the dump truck the Road & Bridge Department had for sale.

District 1 Report: Commissioner Bradford reported he had talked with P.A. Dwight Robbins regarding an easement on road 514.

Commissioner Bradford reported he talked with Alan Berry regarding bridge on road 516.

Mr. John Yount will furnish fill dirt for bridge work.

Commissioner Bradford reported he attended the Regional Planning Meeting, in Perryville, Missouri on March 23, 2005.

He stated there was discussion on the GIS Mapping System, also Grants for aerial photography was discussed.

Commissioner Bradford reported he received a call on County road 427 and several other roads which he reported to Gregg Pruett.

Commissioner Hovis reported he received calls on roads 504, 241, 320, 410, and 246.

Commissioner Hovis reported these calls to Gregg Pruett.

Chris Smallen 911 Director was present to report on the 911 Department.

Chris Smallen reported she has worked out a schedule for a 12 hour shift for dispatch employees.

The Commissioners looked over the schedule and approved the schedule.

After discussion the Commissioners agreed to hire another dispatcher to help out with the work load at the 911 Department.

There was discussion on establishing some procedures to go by at the 911 Department.

There was discussion on dress code, the Commissioners asked Chris to find out what the employees might want.

The Commissioners discussed repairs to the Courthouse.

Commissioner Bradford suggested hiring a maintenance crew to keep the repair work fixed at all times.

Since the Commission went out for bids on repair work at the Courthouse it was decided to wait and see how the bids came in.

Bills were presented and approved to be paid.

No further business.

Motion-Adjourn

Commissioner Bradford made a motion, seconded by Commissioner Hovis to adjourn. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Minutes from 4/11/05

Approved Minutes

Open Meeting

The Honorable County Commission of Madison County, met pursuant to adjournment, with the following officers present. Ken Pate Presiding Commissioner, Dennis Bradford First District Commissioner, Terry Hovis Second District Commissioner and Joan Whitener Clerk of the County Commission.

Call to Order

The meeting was called to order by Ken Pate Presiding Commissioner at 9:00 a.m. The following business was transacted.

Motion-To Approve the Agenda

The following business was transacted. Commissioner Bradford made the motion, seconded by Commissioner Hovis, to approve the agenda. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Prior Minutes

The minutes from the April 4, 2005 County Commission meeting were read by Clerk Joan Whitener. Commissioner Bradford made the motion, seconded by Commissioner Hovis to approve the minutes as read. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Becky Hunt Madison County Health Department Administrator was present regarding the lead project going on in Madison County, as well as other health issues.

She stated the lead project was not a short-term process but was a priority for Madison County.

Some other issues for Madison County were smoking intervention and public health priority problems.

Becky Hunt stated we need to do something to protect our community and landowners regarding lead tailings.

Meetings are being planned for concerns and questions regarding soil and lead remediation.

Soil and Water Department representatives Debbie Neff and JC Shetley were present for the Commissioners to sign a Proclamation for Stewardship Week.

Motion-Sign the Proclamation for Stewardship Week

Commissioner Bradford made the motion, seconded by Commissioner Hovis to sign the Proclamation for Stewardship Week. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Chauncey Buchheit from SEMO Regional Planning was present regarding highway 72 relocation.

Chauncey Buchheit had maps, which showed two potential locations for 72 by-pass road.

He also had projected revenues that might be coming in to help with the by-pass road.

There is a short fall of money for the by-pass road at this time.

Chauncey Buchheit stated a financial plan needs to be developed such as refinancing bonds and land credit, so that more money can be raised for the by-pass road.

Motion- To Continue their Involvement with the By-Pass Road

After discussion Commissioner Pate made the motion, that the Commissioners continue their involvement with the by-pass road. Commissioner Pate (Yes), Commissioner Bradford (Yes), and Commissioner Hovis (Yes). Motion carried.

Road & Bridge

Gregg Pruett Road & Bridge Superintendent was present to report on road maintenance.

There was discussion on fixing County road 410.

A bulldozer was hired to clean up gravel and a ditch was fixed to keep from washing out.

A creek was cleaned out to fix the creek and the road.

Gregg Pruett reported gravel was hauled on roads 535, 537, and 518.

Commissioner Hovis suggested that gas lines that run under our County roads need to be identified and blacktopped over for safety so road crews do not grade up pipe line.

Commissioner Hovis reported he looked at a road on Newmans Lake, he also reported calls on the following roads, 310, 312, 412, 330, 313, 242, 315, 244, 530, 328, 519, and 238.

Chris Smallen was present to report on the 911 Department.

She stated she will start the new dispatch schedule the 1st of May.

It was decided to postpone clothing decision until next week.

In as effort to beautify downtown Fredericktown a group of business owners, City officials and City residents have come together with a plan of action to ask business owners to buy fully planted flower pots to set in front of their businesses.

The Commission agreed to purchase 4 pots- 2 pots for each Courthouse door.

Bills were presented and approved to be paid.

No further business.

Motion-Adjourn

Commissioner Hovis made a motion, seconded by Commissioner Bradford to adjourn. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Minutes from 4/18/05

Approved Minutes

Open Meeting

The Honorable County Commission of Madison County, met pursuant to adjournment, with the following officers present. Ken Pate Presiding Commissioner, Dennis Bradford First District Commissioner, Terry Hovis Second District Commissioner and Joan Whitener Clerk of the County Commission.

Call to Order

The meeting was called to order by Ken Pate Presiding Commissioner at 9:00 a.m. The following business was transacted.

Motion-To Approve the Agenda with an Addition

The following business was transacted. Commissioner Hovis made the motion, seconded by Commissioner Bradford, to approve the agenda with the addition of 911 report. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Prior Minutes

The minutes from the April 11, 2005 County Commission meeting were read by Clerk Joan Whitener. Commissioner Hovis made the motion, seconded by Commissioner Bradford to approve the minutes as read. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Carole Magnus and Jason Brewington was present regarding Old Abe the War Eagle.

The Veterans have informed the Commission they don’t like the idea of putting the war Eagle behind the Veterans Monument.

Carole Magnus stated that was fine as she didn’t want people to be upset by placing the war Eagle behind the Veterans Monument.

Motion-To Place Old Abe and Plaque at the Southeast Corner of the Courthouse

Commissioner Bradford made the motion, seconded by Commissioner Hovis to place Old Abe and plaque at the Southeast Corner of the Courthouse near the St. Michael Stone. Commissioner Bradford (Yes), Commission Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Rodney Gross Hospital Administrator and Melba Fadler Board President were present regarding a vacancy on their board.

Rodney Gross stated that Darrell Whitworth has resigned from the Hospital Board.

His term has three years left.

Motion- To Accept Darrell Whitworth’s Resignation from the Hospital Board

Commissioner Bradford made the motion, seconded by Commissioner Hovis to accept Darrell Whitworth’s resignation from the Hospital Board. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Rodney Gross stated he will send a letter to the Commission with names of people who are interested in filling the vacancy.

Road & Bridge

Gregg Pruett Road & Bridge Superintendent was present to report on road maintenance.

Gregg Pruett reported the new quarry has opened.

The rock at the new quarry will be a different color than the rock that we are using now.

There was discussion on right of way and a gate across a County road.

There was discussion on buying a track loader.

Commissioner Hovis will check the loader out.

Commissioner Hovis reported calls on roads 313, 320, 242, 244, and 221.

Bids on repairing the Courthouse were opened.

Only one bid was received on the repair of balcony at the north side of the Courthouse.

The bid reads: to remove and replace railings on balcony at north end of Courthouse. All wood will be replaced with western red cedar and painted for the sum of $4,675.00.

Motion-To Accept the Bid

Commissioner Hovis made the motion, seconded by Commissioner Bradford to accept the bid from Bill Starkey. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

There was no 911 report today, due to illness.

Information was received from the Madison County Farm Bureau Board of Directors regarding Ethanol usage.

A Resolution was reviewed by the Commission asking the County Commission to promote the use of ethanol-blended fuels in all appropriate County vehicles.

Motion-To Promote the Use of Ethanol-Blended Fuels

After discussion, Commissioner Hovis made the motion, seconded by Commissioner Bradford to promote the use of ethanol-blended fuels in all appropriate County vehicles. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

The County Commission is going out for Depositary Bids for the Courthouse Bank Funds.

Bids to run in the newspaper weeks of April 20 and April 27, 2005 and opened May 3rd, 2005 at 10:30 a.m.

Commissioner Pate reported he attended two meetings last week at Southeast Missouri Regional Planning.

A MODOT transportation meeting was held regarding Highway 67 completion to Poplar Bluff.

Commissioner Pate reported he also attended a GIS meeting.

He stated they are trying to get a GIS System in place without costing a lot of money.

Bills were presented and approved to be paid.

No further business.

Motion-Adjourn

Commissioner Hovis made a motion, seconded by Commissioner Bradford to adjourn. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

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