County Commission Minutes

Minutes from 12/18/06

Open Meeting

The Honorable County Commission of Madison County met pursuant to adjournment, with the following officers present. Ken Pate Presiding Commissioner, Dennis Bradford First District Commissioner, Terry Hovis Second District Commissioner and Joan Whitener Clerk of the County Commission.

Call to Order

The meeting was called to order by Commissioner Pate. The following business was transacted.

Motion- Approve the Agenda with a Deletion

Commissioner Hovis made the motion, seconded by Commissioner Bradford to approve the agenda with the deletion of Al Spradling at 10:00 a.m. Commissioner Hovis (Yes) Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

Prior Minutes

The minutes from the December 11, 2006 County Commissioner Meeting, were read by Clerk Joan Whitener. Commissioner Bradford made the motion, seconded by Commissioner Hovis to approve the minutes as read. Commissioner Bradford (Yes), Commissioner Hovis (Yes), and Commissioner Pate (Yes). Motion carried.

Bill Starkey 911 Director was present to report on the 911 Department.

Bill Starkey reported one of his full time employees is resigning at the end of the year.

He would like to move his part time employee to the full time position.

Motion- To Use His Own Judgment

After discussion Commissioner Hovis made the motion, seconded by Commissioner Bradford to let Bill Starkey use his own judgment on moving a part time employee to a full time position and then rehiring a part time employee. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.

There was discussion on the power outage and back up system.

There was also discussion on the radios and where located.

Bill Starkey will make a list of who has radios.

Margaret Yates from Southeast Missouri Regional Planning was present regarding grant signatures for Cherokee Pass Fire Department.

She stated a checking account has already been established when a request for funds is made there needs to be two signatures on checks to be signed.

After discussion it was decided to use Treasurer Kay Rehkop’s signature and County Clerk Donald Firebaugh’s signature.

John E. Rauls Presiding Commissioner will attest to these signatures.

There was discussion on the Courthouse elevator grant.

Margaret Yates stated the application is finished but with different plan.

She stated before ready to commit a preliminary architectural plan should be established to go with the application.

Road & Bridge

Gregg Pruett Road & Bridge Superintendent was present to report on County road maintenance.

Gregg Pruett had a list of roads that were worked on this past week.

He stated the road crew has been hauling rock, grading roads, and cleaning pipes.

Debbie Lewis and Carl Zilch from the State Auditors Office were present to speak with the Commissioners regarding the Audit for Madison County.

They reported they will be here for two or three months auditing through December 31, 2006.

There was discussion on the GASB34 (Governmental Accounting Standards Board) audit and the basic audit that has always been used here.

The Commissioners will decide what system to use after the first of the year.

The new elected officials will be sworn in Saturday, December 30, 2006 at 12:30 p.m.

The first County Commission meeting of the year will be January 3, 2007.

Bills were presented and approved to be paid.

No further business.

Motion- Adjourn

Commissioner Hovis made the motion, seconded by Commissioner Bradford to adjourn. Commissioner Hovis (Yes), Commissioner Bradford (Yes), and Commissioner Pate (Yes). Motion carried.