On November 17, 2008, the Honorable Madison County Commission met pursuant to adjournment on with the following officers present; Presiding Commissioner John Rauls and First District Commissioner Dennis Bradford. Second District Commissioner Terry Hovis was absent due to personal reasons. County Clerk Don Firebaugh was present to record the proceedings.
Presiding Commissioner John Rauls called the meeting to order at 9:00 A.M. The following business was transacted.
A motion was made by Commissioner Bradford to accept the agenda as presented and was seconded by Commissioner Rauls. Motion carried by vote: Presiding Commissioner Rauls (yes) and Commissioner Bradford (yes).
Minutes from the last meeting on November 10, 2008 were read by County Clerk Don Firebaugh. A motion was made by Commissioner Bradford to accept the minutes as presented. The motion was seconded Commissioner Rauls. Motion carried by vote: Presiding Commissioner Rauls (yes) and Commissioner Bradford (yes).
E-911 Director Steven Perkins reported to the Commission the operational status of equipment in the 911 department. He asked three vendors for bids on a new voice recorder for the 911 department. Two bids were received. The low bid was $ 7,449.00 from Electronic Office System’s.
Interviews were held last week for a vacant position in the E-911 department. Kathleen Bullock was recommended from the five that were interviewed by a three person panel to the Commission. The Commission agreed to the recommendation. She will begin as a full-time dispatcher commencing November 29, 2008.
Commissioner Bradford made a motion to purchase the voice recorder from Electronic Office Systems for $ 7,449.00. Commissioner Rauls seconded the motion. Motion carried by vote: Presiding Commissioner Rauls (yes) and Commissioner Bradford (yes).
The voice recorder will be installed this week.
Road and Bridge Supervisor Gregg Pruett reported all work accomplished by his department the past week and the operational status of equipment. Pruett and Commissioner Rauls received a letter from Missouri Conservation Department agreeing to continue participation in the CART program for 2009. The renewed and amended agreement provides 420 ton of crushed rock at $ 4.25 per ton to be placed on the Amidon Memorial Conservation Area road from the end of Highway W, east on County Road 208 approximately 1.8 miles to the Bollinger County line and north on County Road 253 to dead end, approximately 2.8 miles total.
Mr. Pruett and Commissioner Bradford also went to Troy, MO and looked at a dump truck for sale. After discussion, the Commission approved the vendor bring the truck to Madison County to demonstrate and “try out.” Pruett said the department is busy patching and grading roads. He said the work on the low water crossing on County Road 439 has commenced by Thompson Concrete. The department also repaired a cab on the International dump truck last week. Discussion followed on the hauling operation required of Madison County when the bridges commence on County Road 516 and 537.
Commissioner Bradford asked Pruett to call the contractor, Robertson Contractors, and ask how many trucks we will need to haul the dirt away from the work site. The possible economical advantage of using contract trucking to supplement county trucks was also discussed.
Becky Hunt, Madison County Emergency Director, presented the Commission a declaration from Federal Emergency Management Agency, FEMA Number 1809-DR stating that Madison County was eligible for public assistance from the severe storms, flooding and a tornado that we experienced this year. She also said a requirement exists for the Emergency Management Director to develop an agriculture emergency plan.
An example would be infectious diseased livestock occupying Madison County in some capacity that will spread to other livestock or humans. A template was handed out showing the business, organizations, city and county governments that will be involved in the event of an agriculture emergency.
After discussion, the Commission recommended that Mrs. Hunt establish an initial meeting date and include those individuals that will be involved in the event of an emergency. She decided to have the first planning meeting at 6:30 P.M., January 29, 2009 at the Madison County Health Office.
Mr. Sheldon Combs requested that he be allowed to read some articles from local area newspapers concerning the history of Armistice Day (now Veteran’s Day). Another article was read stating the proposed requirements to maintain a Republic form of government.
He disagreed with the decision to allow the Road and Bridge department to work on Veteran’s Day and be off on Friday and thanked the Commission for allowing him to be on the agenda.
Commissioner Rauls said that he did not mean any disrespect to anyone. Commissioner Bradford said he agreed to the request because a veteran had asked for his department to be off Friday instead of Tuesday and he felt he should honor that veteran’s request. Both said they felt it was the right decision.
Presiding Commissioner Rauls asked for First District Commissioner Bradford report and said he had received Commissioner Hovis’ report by telephone.
First District Commissioner Dennis Bradford said he went to Troy, MO with Road and Bridge Supervisor Gregg Pruett last week to look at a truck they had seen advertised that may be the kind the count needs soon for hauling operations. He said they stopped and looked at other trucks along the way. He also looked at several county roads in District One last week needing blacktopping and curb repairs. Commissioner Bradford also attended a University of Missouri Extension Council meeting last week.
Second District Commissioner Terry Hovis notified Commissioner Rauls that he addressed calls from residents living on County Road 306 and 310.
Commissioner Bradford made a motion to abate erroneous assessments in the amount of $319.61. Commissioner Rauls seconded the motion. Motion carried by vote: Presiding Commissioner Rauls (yes) and Commissioner Bradford (yes).
Bills from the previous week were presented. Commissioner Bradford made a motion to pay all bills and was seconded by Commissioner Rauls. Motion carried by vote: Presiding Commissioner Rauls (Yes), Commissioner Bradford (Yes).
Commissioner Bradford made a motion to adjourn and was seconded by Commissioner Rauls. Motion carried by vote: Presiding Commissioner Rauls (Yes), Commissioner Bradford (Yes).
No further business was transacted on November 17, 2008.
Ordered that the Commission adjourn until 9:00 A.M. on November 24, 2008.